Enrolling in Benefits
New Hire Eligibility
If you are a newly hired or rehired benefits-eligible employee, you have 30 calendar days from your date of hire to enroll in benefits.
Effective Date: Date of hire
Qualified Life Events
Certain events in your life may allow you to make changes to your benefit elections midyear. Expand below to view events and effective dates.
Qualified Life Events
Change in Marital Status
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Marriage
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Divorce/legal separation
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Death
- Within 30 days of event
Birth/Adoption/Death
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Within 60 days of birth or adoption
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Death
Change in Employment
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Change in your eligibility status (i.e., full-time to part-time)
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Change in spouse’s benefits or employment status
- Within 30 days of event
How to Make Changes to Your Elections
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To change your Medical, Dental, Vision, and Flexible Spending Account (FSA) elections as a result of a qualified status change, go into Workday Benefits & Pay Hub and click “Change Benefits.”
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You must provide supporting documentation if you add or remove a dependent.
How to Enroll or Make Changes
- If you are a New Hire, you will have a task in your Workday inbox to start your enrollment.
- If you have a qualifying event, you can login to Workday and click on the Benefits and Pay tab. You will click “Change Benefits” and select the option from the drop down that matches your Life Event.
*A Domestic Partner (DP) cannot be added or removed with a qualified event, only during Open Enrollment, unless the DP qualifies as a “qualifying relative” under IRC 152, and other criteria applies.
Benefits Support
Having trouble enrolling in Workday? Call the 1HR Team at 888-220-9202 or create a case in Workday Help.
Dependent Eligibility
Eligible Dependents
- Legally married spouse/domestic partner (including common-law spouses and same-sex spouses).
- Registered domestic partner and their children who live with you. Domestic partnerships must be registered.
- Children up to age 26, including biological, stepchildren, legally adopted children, and children in your legal custody who can be claimed as dependents for federal tax purposes or for whom you are required to provide healthcare coverage under a Qualified Medical Child Support Order. Coverage of dependent children ends on the last day of the month in which they turn 26.
- Eligible children of your domestic partner, if your partner is enrolled. Per IRS rules, domestic partners’ expenses are not eligible for Health Savings Account (HSA) or Flexible Spending Accounts (FSAs) reimbursement. Contributions for their coverage are deducted from your pay after taxes, and the value of their coverage may be considered taxable.
Dependent Verification
If You Are Married to Another United Rentals Employee
- You can choose to be enrolled as two Employee Only or one Employee + Spouse.
- Each of your children can be covered only once under the plan. If you both select coverage separately under the plan, only one of you can cover a particular child.
- You cannot be considered a spouse/domestic partner under the United Rentals Basic Spouse/Domestic Partner Life Insurance if you are also an employee.
- You cannot receive benefits under the United Rentals Voluntary Spouse/Domestic Partner Life or AD&D insurance plans if you both elect Voluntary Employee Life or AD&D insurance coverage.
Open Enrollment
Open Enrollment provides an annual opportunity to review and make changes to your benefits and covered dependents.
Effective Date: January 1 of the next plan year.
Changes without a Qualifying Event
- Your contributions to the 401(k) Retirement plan can be changed at any time. Click here for information on how to do this.
- Voluntary Life/AD&D can be added at any time throughout the year.
- HSA contributions can be added or changed at anytime.